Prompt to write a polite follow-up email
Prompt to copy
Write a follow-up email in English to [name/role]. Context: [reminder of the exchange or the proposal sent on (date)]. Goal: [get a reply / a payment / a meeting]. Tone: courteous, direct, no blame. Length: 100 words maximum. Include a clear subject line, a one-sentence reminder, a specific question and a proposed next step with a date. Also offer a firmer version for a second follow-up.
Following up is a delicate moment. A specific question and a proposed date make it easier to reply.
How to use it
- Copy the prompt with the button above.
- Replace the items in [brackets] with your real information.
- Paste it into the assistant of your choice and read the answer critically.
- Ask for adjustments: shorter, more formal, more concrete.
Tips for better results
- Add any useful detail: amount, invoice number, deadline.
- Reread it so it still sounds like you.
- Never send it before checking names and amounts.